Privacy policy
Last update : 28th May, 2024
This policy describes how ScholarSpace (“we” or “scholarspace.net”) collects, processes, uses, and shares personal information and personal data about users of the ScholarSpace marketing website (https://scholarspace.net or the “Website”) and users of the ScholarSpace platform. The use of the second person (“you”, “your”, “yours”) refers to a visitor to the Website or a user of the Platform, depending on the context.
In this policy, the term personal data refers to information about an identifiable individual.
The contact email address under this policy is: privacy@scholarspace.net
1. Summary
Your account on the ScholarSpace Platform is not linked to a particular event and is managed by ScholarSpace. When you choose to participate in an event, we process data collected in connection with the event on behalf of the event organizer, who controls how the data is used. We process analytics data based on our legitimate commercial interests to improve the quality of the Website and the Platform, to understand the browsing patterns of our visitors and users, and to organize advertising campaigns targeted based on Website traffic. For more details, refer to the full text of the policy. The links below allow you to access the information that concerns you right away.
2. Table of Contents
- Summary
- Quick Links
- Basis for Processing Personal Data
- What Type of Data Do We Collect Through the Platform?
- What Type of Data Do We Collect Through the Website?
- How Do We Use Your Data?
- How Do We Store Your Data?
- How Is Your Data Protected?
- Who Has Access to Your Data?
- What Are Your Rights Regarding Your Personal Data?
- Modifications
- Additional Information
3. Basis for Processing Personal Data
We process personal data on the following basis:
- We process your personal data as necessary to provide you services and to enable you to use the Platform.
- We process certain personal data when we have your express consent.
- We process personal data on behalf of event organizers in accordance with their instructions.
- We process personal data for the purposes of our legitimate interests to improve the quality of the Website, to understand the browsing habits of our visitors, and to organize targeted advertising campaigns based on the traffic on the Website. Processing based on our legitimate interest never involves the monitoring of identified individuals.
4. What Type of Data Do We Collect Through the Platform?
4.1 Platform Users
We collect the following data about users using the Platform:
Account Information
Purpose of use:
- User identification and authentication.
- Provide information to event organizers.
- Display information on event websites.
Profile Information
Additional information you provide for your profile on the Platform:
- Biography
- Organization
- Profile Picture
- Social media handles
Purpose of use:
- Provide information to event organizers.
- Display information on event websites.
Content of Communications
The content of communications transmitted by users.
Purpose of use:
- Respond to your requests.
User Content
Purpose of use:
- Operate the Platform.
- Provide information to event organizers.
Analytics Data
Analytics data may include:
- The operating system of your device
- The language of your device
- The IP address from which your device accesses the Platform
- Browsing and click-through data such as the number of connections to the Platform, the duration of a session, the date of connections to the Platform, the functions used
- Web page from which you accessed the Platform
Purpose of use:
- Analytics data is collected for the purpose of improving the Platform and providing analytics data to event organizers.
5. What Type of Data Do We Collect Through the Website?
5.1 Information Collected from You
We collect the information that you communicate to us (for example, by filling out a form) through the Website interface or otherwise. This information may include the data described below:
Account Information
- Name
- Email Address
- Phone Number
Purpose of use:
- Respond to your requests and for promotional purposes (only as permitted by law)
- Creating targeted advertisement audiences
Content of Communications
The content of the communications you send to us.
Purpose of use:
5.2 Data Collected Automatically through the Website
We collect information automatically during your use of the Website. This information is recorded each time you interact with the Website. Data collected includes certain information specific to your device and data about your interaction with the Website, including the data described below:
Analytics Data
Analytics data may include:
- The operating system and language of a device
- The IP address from which a device accesses the Website
- The country, state, city, and postal code where the device is located
- Navigation data, such as pages viewed, number of connections to the Website, duration of a session, date of connections to the Website, products viewed, page from which access to the Website is obtained
Purpose of use:
- Personalization of the Website
- Detection of misuse
- Creating targeted advertisement audiences
5.3 Data from Analysis Tools
When you access the Website, we collect data from analytics tools such as Google Analytics. This data may include, for example, gender, age, and interests. This data is not associated with you personally and is transmitted to us in aggregate form. You can deactivate Google Analytics on your browser through an add-on available at this address: https://tools.google.com/dlpage/gaoptout.
5.4 Data from Social Networks
We collect information from social networking sites or applications (Facebook, LinkedIn, Google Scholar, etc.) when you interact with profiles that we operate on these social networking sites or applications. These sites or applications are also governed by their own policies relating to your personal data, which may differ from ours and may be applicable.
5.5 Tracking Technologies
We use browser cookies and other tracking technologies to improve the performance of the Website, to personalize your experience on the Website, and to deliver advertisements to targeted audience. Cookies are small files stored on your storage space by the server on which the Website is hosted or by third-party servers that enable the Website to recognize your device when you visit the Website and to personalize the content of the Website. Some cookies are automatically deleted when you close your browser, while others are stored indefinitely. You can control the storage of browser cookies from your browser. Some browser cookies are provided by our suppliers, and our suppliers may be able to combine some of the data collected through cookies with other data they hold about you.
6. How Do We Use Your Data?
We use the personal data collected through the Website and the Platform for the purposes described below.
6.1 Communication with You
We use the personal data you provide to us (such as your name and email address) to communicate with you about your use of the Platform and to send you communications about our company, products, and promotions, but only if you agree to receive marketing communications from us. We comply with all applicable regulations regarding unsolicited emails. If you no longer wish to receive electronic communications from us, you may notify us at any time by writing to us at privacy@scholarspace.net
6.2 Operating the Platform
We use the personal data collected through the Platform to operate the Platform and provide services to you and to our customers organizing events through the Platform. When you register for an event through the Platform, we process personal data associated with the event on behalf of the event organizer and in accordance with the instructions of the event organizer.
6.3 Personalization of Our Services and Website
We use the data collected during your connection to the Website to offer you content that corresponds to your situation or interests. The products and services displayed may be different depending on your geographic location.
6.4 Maintenance and Security
We use the data collected through the Website and the Platform and data from analytics tools to monitor users’ use of the Website and the Platform generally, to prevent misuse of the Website or the Platform, to identify problems or bugs with the Website or the Platform, and to determine what features need to be improved. We may use certain data collected automatically to ensure the security of the Website, the Platform, and our computer systems, for example to prevent misuse or to prevent or deter fraud.
6.5 Personalized Marketing and Retargeting
We use the data collected through the Website to customize our advertising campaigns based on certain data collected, such as your subscription to our newsletter, your interest in our products and services, and navigational data, such as the pages you visited or the products you searched for or viewed on the Website. This data allows us to target audiences to partners offering advertising services.
7. How Do We Store Your Data?
We retain collected personal data until you request its destruction, or until our business no longer requires it. We do not commit to retaining personal data for a specific period of time.
Personal data is stored electronically by our service providers on servers located in Bengaluru, India.
Personal data about individuals outside of India is transferred to USA. USA is recognized as an adequate jurisdiction for the transfer of personal data from the Asian countries. Certain data disclosed to our suppliers in accordance with this notice may be transferred to other jurisdictions. We ensure that such transfers are made with appropriate safeguards regarding the nature of the personal data being transferred.
8. How Is Your Data Protected?
Your personal data is hosted on servers operated by our service providers and is protected by security measures proportionate to the sensitivity of the data against unauthorized access. Your personal data is encrypted at rest. Your financial data is subject to security measures that comply with standards established by payment card networks.
Our employees and suppliers are informed of the confidential nature of personal data collected through the Website and the Platform and are made aware of the appropriate security measures to prevent unauthorized access to personal data.
9. Who Has Access to Your Data?
We share your personal data only as described in this policy and with your consent. Your personal data may be disclosed to the following categories of persons for the purposes described below:
9.1 Employees
Personal data is accessible to our officers and employees who need access to use it as described in this policy.
9.2 Event Organizers
Any information you enter on the Platform regarding a particular event is provided to the event organizer and is subject to their policies. Event organizers only have access to data for their own events. We do not provide data about your participation in other events to event organizers.
9.3 Event Participants
Other participants in an event may have access to some of your account information if the event organizer has made this information available, for example by publishing the list of participants on the event website.
9.4 Service Providers
We share personal data with service providers to provide our services more efficiently. We obtain confidentiality undertakings from these service providers regarding the personal data provided to them.
9.5 Legal Obligations
We may disclose personal data to third parties if expressly permitted or required by law, or if compelled by a competent authority. We may disclose personal data in connection with legal proceedings if necessary to protect our rights or those of our users.
9.6 Transfer of Business
In the event of the sale or restructuring of all or part of our business, we may disclose personal data to involved persons or organizations before and after the transaction, regardless of whether the transaction takes place. These persons or organizations commit to maintaining the confidentiality of disclosed personal data and using it exclusively for the purpose of evaluating the feasibility of the transaction and in accordance with this policy.
10. What Are Your Rights Regarding Your Personal Data?
To exercise your rights regarding the processing of your personal data by event organizers or another participant, contact them directly. ScholarSpace processes personal data on behalf of event organizers.
10.1 Access Your Data
You can modify your account data through the Platform. To access personal data we hold about you or to have inaccurate personal data modified, make a written request to privacy@scholarspace.net. We will respond promptly (within 30 days of receipt).
10.2 Withdrawal of Consent
Settings and preferences within the Platform allow you to withdraw or modify your consent to the collection, processing, and disclosure of your personal data to a certain extent. If you wish to withdraw your consent beyond what the Platform permits, notify us at privacy@scholarspace.net. Using the Website or Platform entails some processing of your personal data. The only way to stop all processing is to stop using the Website and Platform.
10.3 Objection
In certain circumstances, you have the right to object to the processing of your personal data for our legitimate interests. Your rights depend on your place of residence. To object to the processing of your personal data, write to us at privacy@scholarspace.net.
10.4 Deletion
You may request the deletion or erasure of your personal data. To do so, write to us at privacy@scholarspace.net. We will respond as soon as possible (no later than 30 days after receipt). If you continue to use the Website or Platform, we will collect personal data about you again in accordance with this policy.
10.5 Complaint
If you reside in India, you have the right to file a complaint with a supervisory authority responsible for privacy protection. This authority varies depending on your country of residence. Our business is governed by the laws and regulations of India and is subject to the jurisdiction of privacy protection authorities in India. Complaints or claims based on this policy or our processing of your personal data should be addressed to the authorities in India.
10.6 Identity Validation
We may verify the identity of individuals requesting to exercise their rights regarding personal data. Information collected for verification will not be used for any other purpose.
11. Modifications
We may modify this policy from time to time to reflect changes in our personal data processing practices. The new policy will be available through the Platform and on the Website. If we have collected your contact information, we will notify you of material changes by email before the new policy takes effect.
12. Additional Information
For more information on our processing of personal data, contact us at the email address privacy@scholarspace.net
